Which time and attendance system is right for your business?
When looking for the right time and attendance system for your business, it’s easy to become overwhelmed.
There is a huge variety of time and attendance systems available. All offering different functionality at different price points.
Whether you are new to attendance systems or need to upgrade your existing one, you need to know what you should look for.
UK small businesses are losing out by spending considerable time dealing with routine admin tasks – which should be automated.
Simply put, businesses need to up their game to stay profitable. Investing in the RIGHT automated system can help you do this.
So which is best for your business?
Four things you should look for in a time and attendance system:
- What clocking-in options are on offer?
There are now a variety of ways that employees can clock in and out of work, so make sure it meets your employee needs.
From RFID swipe cards and fobs to web, landline and smartphone clocking methods.
More advanced systems offer biometric facial and fingerprint terminals which are amongst the most efficient options. Especially if ‘buddy-clocking’ is a concern.
- Will it help me process the payroll?
Look for time and attendance systems that offer you the functionality to speed up processing the payroll as well as increasing accuracy.
Good automated systems can gather and process clocking-in data for payroll and easily export it to a range of payroll software e.g. Sage, Paychex and QuickBooks.
Look for a system that offers options such as setting multiple pay periods or a choice of rounding options.
- What type of contract will you have?
You want a time and attendance system which allows you to scale the system up or down in line with how your business grows or contracts.
This will apply especially to sectors that typically employ seasonal workers. Flexible pay-as-you-go services are the way to go.
- Can employees use the system for absence requests?
Managers and supervisors can save a lot of time if staff can make their holiday and other absence requests directly online.
Line managers can then view and approve the requests online too. Once on the system, it is easy to keep track of holidays and other absences.
PC-installed software or cloud-based time and attendance?
PC-based software often means that time and attendance data is only available on one PC which isn’t very convenient if you are out of the office or on another site.
Software may also need to be manually updated by your IT team, which adds time, cost and expertise.
loud-based time and attendance systems eliminate the need for you to install and update software and are available anywhere.
Cloud-based systems are web-based so your clocking information is available using PCs, Macs, tablets, or smartphone connected devices.
Why should you invest in a T&A system?
The prevalence of flexible working, shift-work and part-time means that keeping track of employee hours is made even more difficult.
For busy managers and supervisors seeking to save time and money, an automated system is a popular solution. It clocks-in staff calculates the payroll and provides reports.
More businesses are turning to time attendance systems rather than keeping paper-based records or using mechanical clocks to keep track of their employees and their wage bills.
Faced with the demands of increasing paperwork and complexity as businesses grow, companies want time-saving and economical solutions.
How uAttend can help:
On top of all of the above time and attendance system functionality, uAttend includes:
- Employee scheduling – easily plan shifts, roles, employee numbers…
- Reporting – know your labour costs, absence and holiday figures
- Data exports – payroll, reports, timesheets and rotas
and much more.
A time and attendance system like uAttend is also fully scalable and starts from just £14.99 per month.
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