https://www.uattend.co.uk

Privacy Policy

Introduction

Chronologic Ltd (“Chronologic”, “us”, ”we” or “our”) deals almost exclusively with businesses and organisations; we are a business-to-business (B2B) supplier. We usually deal with named individuals within the organisations that we serve and we hold a very limited amount of personal information to enable us be able to identify and contact those named individuals solely for business purposes in their capacity as an employee or other representative of the organisation that they represent themselves as being part of.

Chronologic is the data controller for the purposes of data protection legislation and the contact details are below.
When you use our website, Chronologic uses and protects any data that you provide to us in accordance with this Privacy Policy.

Collection of personal data

You can visit our website without disclosing any personal data about yourself. If you do provide personal data as a result of completing a web registration form or contacting us by other means or by ordering products or services from us, we assure you we will only use the personal data that you give us to support your business relationship with Chronologic and in accordance with this Privacy Policy.

When you make an enquiry or process a transaction using our website, we need to collect and store the following personal data: (a) the name of the organisation that you tell us that you are part of; (b) your name and job title; and (c) your contact information, including your email address and telephone number when you provide them to us. We provide an opt-in tick box within our ‘Contact Us’ form to enable you to give us explicit consent to enable us to use your personal data to respond to your enquiry.

Managing your contact preferences

Following the ‘Contact Us’ link you will see a ‘Manage your contact preferences’ form, which will enable you to either opt-in to receive information from us on our products and services, and to choose your preferred method of contact, or to opt-out and Unsubscribe so that you receive no further information from us. Where you have elected to receive information from us, we will collect and store the same very limited personal data as set out above.

Collection of non-personal data

Our ‘Cookie Policy’ explains how we use cookies and collect non-personal data about your browsing activity. This data includes the pages you browse, and the products and services you view. This data helps us with the management and development of our website.

Changes to our privacy policy

We may change this Privacy Policy from time to time by updating this page and you should check this page from time to time to ensure that you are happy with any changes. This Privacy Policy is effective from 25 April 2018.

Data security

We are committed to ensuring that your personal data is secure. To prevent unauthorised access or disclosure we have put in place processes and procedures to safeguard the personal data you have provided to us online.

We may need to store your personal data in cloud-based business systems operated by third parties that we use solely in connection with running and operating our business and where such third parties operate with privacy and security policies that are acceptable to us.

Please be assured we do not sell or rent your personal data to any third party for any marketing or promotional purpose.

Links to other websites

For your convenience, our website contains links to third party web sites to provide you with access to third party content, for example social media and our blog. These third party websites are not subject to this Privacy Policy and we do not assume any responsibility for the privacy practices of third party websites that may be linked to our website. We recommend that you review the privacy policy of each website that you visit to determine how that website protects your privacy.

Updating your personal data

If you wish to update the personal data that you have provided to us or to request a copy of the personal data that we hold relating to you, please contact us at preferences@chronologic.co.uk with sufficient personal data to enable us to identify you and your organisation, check our records and respond to your request by email. If you wish to write to us, please use the contact details below.

Retention of your personal data

We will only hold your personal data for as long as we need it for the purposes that you originally gave it to us. If you have expressed a wish not to be contacted by us, we may need to retain your basic contact details in order to ensure that we do not inadvertently contact you at some point in the future.

Monitoring and or recording of communications

Monitoring or recording of your calls, emails and other communications with us for business purposes may take place in accordance with UK law.

https://trackmytime.co.uk

Privacy Policy

Introduction

Chronologic Ltd (“CLL”) is a UK-based supplier of time and attendance equipment and services used for tracking and reporting employee working hours. The uAttend service (the “Service”) is provided to CLL customers (the “Customers” or “you”) through the secure website https://trackmytime.co.uk (the “Site”) in conjunction with Workwell™ Technologies  (“WorkwellTechnologies”), which is based in the state of California, USA. CLL and WorkwellTechnologies (collectively referred to as “we” and “us”) have a joint responsibility for the implementation and maintenance of this Privacy Policy. (NB: Workwell™ Technologies formerly known as Processing Point)

Workwell Technologies is certified under the EU-U.S. Privacy Shield Agreement for both HR and Non-HR data; their listing can be viewed at: https://www.privacyshield.gov

The Workwell Technologies Privacy Policy, which forms part of their Privacy Shield certification, can be viewed at: http://workwelltech.com/privacy-policy

If there is any conflict between the policies in this Privacy Policy and the policies in the Workwell Technologies Privacy Policy, the latter shall take precedence.

In providing the Service we will adhere to the principles set out below.

Other Definitions
“Customer Information” means those identification details that enable Customers to subscribe to and be billed for the Service.
“Personal Information” means data relating to Staff that is provided by Customers for their use of the Site and can be summarised as the names of Staff, the department, section or shift allocated to members of Staff and the start and finish times of the work activities of their Staff. The Service does not have the facility to record information that could be considered to be sensitive personal information.
“Staff” means the employees of our Customers and includes volunteers, agents, temporary and casual workers or any other category of worker as defined by our Customers when they use the Service.
“Uses” means the purpose for which the Personal Information on Staff is collected and processed. The Uses are limited to the recording, processing and provision to Customers of data related to the working hours of their Staff.

Principles

  1. Notice
    The limited scope of Personal Information held on Staff is disclosed above. We will give timely and appropriate notice to Customers if there is a change to the type of Personal Information collected, the Uses or the policy relating to third parties. Customers have the facility to update their Customer Information held by the Service.
  2. Choice
    The scope of the Service is defined and Customers can decide whether it meets their requirements. If there is any change to the type of Personal Information held or the Uses we will respect the Customer’s decision on whether to continue with or to discontinue the use of the Service.
  3. Relevance
    We will collect only Customer Information and Personal Information required for the Uses and will not use it for any other purpose.
  4. Retention
    We will keep Personal Information only for as long as Customers subscribe to the Service or as permitted by law. Customer Information is held as permitted by law.
  5. Accuracy
    We will take appropriate steps to make sure that we maintain the accuracy of the Customer Information and Personal Information supplied to us.
  6. Access
    We will provide ways for Customers to access their Customer Information and the Personal Information of their Staff, as required by law, so that they can correct inaccuracies.
  7. Security
    We will take appropriate physical, technical and organisational measures to protect Customer Information and Personal Information from loss, misuse, unauthorised access or disclosure, alteration and destruction.
  8. Sharing
    We will not share Customer Information or Personal Information with third parties without the Customer’s consent other than for the express purpose of delivering the Service requested by the Customer.
  9. International Transfer
    Appropriate measures will be taken to protect Customer privacy, Customer Information and Personal Information that we transfer.
  10. Enforcement
    We will regularly review how we are meeting these privacy promises and we will provide an independent way to resolve complaints about our privacy practices.

Other aspects
Data encryption. Areas of this website that collect your Customer Information and Personal Information use industry standard secure socket layer encryption (SSL); however, to take advantage of this your browser must support encryption protection (found in Internet Explorer 3.0 and above).

Customer responsibilities for data protection. The Personal Information relating to your Staff is supplied to us expressly for the use of the Service. We have no control over the accuracy or completeness of the Personal Information supplied to us and we use it solely for the purpose of supplying the Service in accordance with the Principles. As the originator of the Customer Information and the Personal Information the

Customer is a vital link in the chain of data protection. Customers have a responsibility to ensure that they:
(a) comply in all respects with the law relating to the protection of the Personal Information for the legal jurisdiction of the state, territory or country where they are located;
(b) take appropriate physical, technical and organisational measures to protect the Personal Information of their Staff from loss, misuse, unauthorised access or disclosure, alteration and destruction;
(c) provide ways for their Staff to access their Personal Information, as required by law, so that their Staff may correct inaccuracies; and
(d) provide complete and accurate Customer Information as necessary to us for Customers to be able to use the Service.

Your consent. By using the Site and the Service the Customer consents to our Privacy Policy and accepts their responsibilities for protecting the Personal Information of their Staff.

Chronologic GDPR Statement for uAttend Service
In common with all UK businesses, we aim to comply with current data protection legislation and any changes to that legislation. The protection of data provided by our customers for their own use on a uAttend system is considered to be as important as protection of Chronologic’s own customer data. Both are critical to the operation of our business. We take our common responsibility to protect shared data very seriously and regularly review what we can do to mitigate the risk of data loss. Read the Chronologic data protection statement

Changes to our Privacy Policy
If we decide to change our Privacy Policy, we will post changes on this page and/or update the Privacy Policy modification date below. Changes in the Privacy Policy will only apply after the date of the change.

This policy was last modified on: 25 April 2018

Contacting us

To access information, ask questions about our privacy practices, or issue a complaint contact us at:
uAttend Service
Chronologic Ltd
Units 20-23 Fourth Avenue
Westfield Industrial Estate
Midsomer Norton
Radstock, BA3 4XE, United Kingdom
Telephone: +44(0)1761 410015
Fax: +44(0) 1761 410090
E-mail: support@uattend.co.uk

If your enquiry is not satisfactorily addressed, contact:
Workwell™ Technologies
2796 Loker Ave, Suite 111
Carlsbad, CA 92010, USA
Telephone: (800) 518-8925
Fax: (800) 357-0298
E-mail: info@trackmytime.com