time management is important for productivity

Why managing your employees’ time is important for your company’s’ productivity

If your employees are performing well it means the company is performing well. It’s all part of good performance management – it’s also vital to your company’s productivity.

In any organisation, large or small, some departments may lag behind others. It might be your Cleaning team which has a bad reputation or it might be the mention of Payroll which triggers eye-rolling all around. When poorly performing employees are customer-facing the results can have an immediate impact on your business. All businesses should understand their strengths and weaknesses and identify simple practical steps to get the best out of your staff.

Whatever the particular case, effective managers will want to make sure that their employees are performing in the best way possible. One important aspect to consider is the time management of your employees’ time.

The 2015 Employer Skills Survey published by the government in May 2016 highlighted the skills issues which employers face. The survey found that “the most common people and personal skill cited as lacking in the labour market was time management skills.” The report acknowledges that while such ‘soft skills’ were “less tangible than technical and practical skills…they can nevertheless have a big impact on the ability of a potential employee to adapt to the workplace and be an effective member of staff.”

So the evidence is clear – it’s important that you manage your employees’ time effectively.

Key steps to improved employee time management include:

  • Being clear about your business goals and role of an employee in helping achieve them
  • Making sure employees have the right training and information
  • Teaching employees how to manage their own time, e.g. grouping similar tasks together; prioritising tasks with deadlines; early signalling of any problems
  • Giving positive feedback and making employees feel a valuable member of the team
  • Honing in on particular problem areas e.g. some organisations use ‘time audits’ to monitor the time taken by employees or a whole section to achieve individual tasks.

Workplace psychologists have argued that high productivity is essentially a matter of keeping people motivated – be clear with employees and keep communicating. As with any behaviour change the gains may not be immediate. However, improving an individual’s time management is one significant lever in improving the productivity of the organisation – it is a continuous process.

In certain sectors, for example such as construction, hospitality and cleaning, it can be a particular challenge to manage the time of staff on variable contracts and different sites. An effective employee management system such as uAttend can help you keep track of staff and plan the tasks which they should be doing. It helps you to see the bigger picture so that you can make the right decisions for your business. You can then monitor progress, results and assess if there appears to be a problem or more room for improvement.

Above all, having the right tools is an important step in making sure you are maximising your company’s productivity.

uAttend is part of the Chronologic workforce management portfolio. To find out more about our time and attendance software solutions call 01761 410015 or email hello@chronologic.co.uk.