The use of timesheets has been tried and tested over many years. So why would you want to get rid of them? In a nutshell, there are now simpler and more efficient ways of achieving the same goal – and more.
Around since the 19th century, in its simplest form, a timesheet is basically a way of recording the amount of time an employee has worked or time spent on each job. Commonly this was a gridded sheet of paper which employees and managers had to complete. The information is then used by the employer to calculate their payroll and is the basis of the wages paid to employees.
This need hasn’t gone away – many businesses will still need a way of tracking the time worked by their employees. However, clued-up companies have long moved on from antiquated paper systems to automated online timesheets.
The top 5 reasons to get rid of timesheets:
- The lost timesheet – Costs you time and money
Fiddly pieces of paper are prone to getting lost especially if you have to pass them between employee and manager. It can be a real problem trying to recreate the data. This all takes up valuable time and will be costing the business.
- The ‘I left it at home’ timesheet’ – Need to keep track of them
Online timesheets in a cloud-based system are always accessible to both employees and managers at any time and place. Some time and attendance systems offer smartphone apps which makes it even more convenient.
- The illegible timesheet – Prone to errors and unintelligible writing
Hand-completed timesheets can be difficult to decipher. This can lead to an inaccurate payroll, costing valuable time to make corrections and all round frustration. Transposing the data manually from timesheets to spreadsheets can also cause errors to creep in.
- The ‘missed the payroll deadline’ timesheet – Need to remember to send it to payroll
Manual timesheets mean that staff and supervisors often have a last-minute rush to meet the payroll deadline, some are better than others at remembering! With automated clocking the clocking data is already on the system – timesheets can be accessed by the relevant staff and wages paid accurately and on time. Many time and attendance systems can now be integrated with your payroll systems.
- The ‘one-trick’ timesheet – The bigger picture is hidden
Modern businesses all need to generate data – for payroll, for project costing and for clients and billing purposes. These days tracking time is a key element of project management. Automated timesheets are an integral part of an intelligent time and attendance system and mean that you can see your performance at a glance – much better than poring over disparate records with a calculator.
Very small businesses may manage just fine with old-fashioned timesheets. However, if you’re aiming to grow or have a workforce on remote sites with variable shift patterns then there are some compelling reasons why you should consider switching. It’s a way of updating your working practices so that you remain competitive.
As well as the obvious time and cost saved, you will be giving a far better impression of your business to your clients and potential recruits. So don’t be afraid to ditch the paper or the stand-alone spreadsheet on your PC!
uAttend offers 6 ways for staff to clock in from biometric fingerprint terminals to a smartphone app. Accurate real time information is available 24/7 through employee self-service and to managers and supervisors.